Academics

Regulation for online undergraduate courses: four years Certificate

for Hawzah-Online educational center here on will be referred as center.

The chart below demonstrates the course requirements and number of credits for our online four years Certificate. Credits required for online Certificate are the same as the credits for regular program.

Course Election

An online student may take minimum of 12 and maximum of 20 credits in each semester.

Note 1: The condition of minimum credit requirement is not applied in the last semester.

Note 2: If a student needs only one more course to graduate, he may take an exam and pass that course anytime time during his last semester conditional to the approval of the professor.

Note 3: If the term GPA of a student is above 17 (A) he/she may take up to maximum of 24 credits in the following semester.

Note 4: A student who has only 24 credits to graduate, may take the remainder of his courses in his last semester regardless of his GPA, even if his in conditional status. This is conditional to the approval of the educational board of his filed.

Summer courses

The center reserves the rights to offer of decline to offer summer courses depending on the availability of resources, situation of his available professors and number of students requesting summer courses.

Note 1: A student may take up to maximum of 6 credits in summer courses.

Note 2: The fixed tuition fee for the summer courses is half of the fix tuition fee for fall and winter courses.

Note 3: Registering for summer courses is options for students.

Conditional registration

A student who’s GPA in a semester is under 12 will face a conditional registration. The consequent of being conditional is that the student may not take more than 14 credits except in his last semester.

Note 1: The responsibility of being informed of a students’ educational status and its subsequent consequences falls upon the student. The center will also inform the students if the face the conditional registration and will record the issue in his file. However the center will not be holed responsible if it fails to inform the students of their conditional status. If the student is not informed of his status, it will not prevent from the regulations being applied on his case.

Add and drop

Students may add a course or drop one or replace a course with another at the beginning of each semester in a period which is normally limited to less than two weeks. However, the number of total credits may not exceed the maximum allowed or drop bellow the minimum required.

Note1: In emergency cases, students may drop only one of theoretical course after the regular add and drop period until four weeks remaining of the semester. This emergency drop is conditional to approval of the board of education and that the student may not have been absent from the classes more than 3/16 of the total sessions. Secondly the remaining credits of the student may not fall under the minimum credits required. Absent sessions in this system of education is familiar to review the course material in the scheduled manner (on time and completely).

Note3: dropping more than one course or all of them in one semester is only permissible when the board of education is convinced that the student is not able to continue his/her studies in that semester. However the semester will be considered part of the maximum time limitation a student is allowed to complete a Certificate.

Note 2: the tuition fee for any courses dropped after the regular period will net be refunded.

Classes and sessions

Every 2 credit course is offered approximately in 16 sessions and in a maximum of 15 weeks.

Note1: the examination periods are considered part of the official term of education.

Note2: All the courses except physical education are offered on line. For physical education the students will be referred to recognized physical education centers and student must attend the classes in person.

Class attendance

It is compulsory that the students view the lessons of every course, answer the questions and do the quizzes in the assigned time. Failure to do so on time is considered absence. The overall absentee sessions in every course may not exceed 3/16 of total number of sessions for that course. If a student fails to complete all the course requirements by online attendance, his file will be reviewed by the board or education and he may be asked to withdraw from the course.

Note 1: if the total absentee sessions in a course exceed the maximum allowed but is not considered justifiable by the council of education, that course will be dropped however the condition of minimum credits will not be applied. The semester will be considered as part of the time limit a student is allowed to register for a Certificate program.

Note 2: the tuition fee will not be redounded.

Note 3: the student will be allowed to attend the online course and use the multimedia facilities even after it was dropped but it will not count a credit and he will not be allowed to participate in the exams.

Note 4:

Evaluation of student activities

The student activities are constantly evaluated from the time of registration until the end of semester.

Note 1: the comprehensive evaluation of each course is based on the online attendance, viewing the course material, doing the quizzes and the exam results.

Note 2: the exact time of the mid-term and final examinations is announced at the beginning of each semester and the final exam mark will represent part of the final grade.

Note 3: except for the final exam and midterm exams, the rest of the overall grade of the student such as quizzes and drills is determined by the instructors and represents part of the total final grade. The detailed breakdown of the percentages of each section is announced at the beginning of the semester.

Final exams

Final exams for all the courses are not online and require physical attendance and it is compulsory to take part in the final exam.

Note: the location of the final exams is the central office in Montreal Canada. For students living in other parts of the world other places will be designated as the final exam locations which will be announced in advance. The center will do its best to designate locations for exams in cities where there are a minimum required students. As a result some student may have to travel to nearby cities fro their final exam on their own cost.

The final grade announcement

The final grade of the students for each course will be posted in his personal online portal.

Note: any objection to the final grade must be submitted with in the three days after the announcement of the grades. After this deadline all the objections will be reviewed and if justified the necessity changes will be made. If no change takes place in the students’ grade that automatically means that his objection was not considered valid. After that the grade will become final and will be recorded in the student portal. There will be no second appeal.

Grade Point Average (GPA)

At the end of each semester a cumulative grade average point of the semester and the total semesters registered will be calculated and recorded in the students portal.

Note 1: to calculate the GPA the number of credits for each course that was recorded in the students report card, is multiplied by the grade received and the total of the added number will be divided by the number of all credits recorded fro the student.

Note 2: the criteria for evaluation are the total grade of the each course in the semester which is based on zero to 20.

Note 3: in the evolution period the minimum grade to pass a course is 10. a student who fails in a course must take that course as soon as it is offered. However all the grades, Failed or passed will be recorded in the student portal and will be counted towards his/her GPA.

Absence in the exam

Failing to participate in the final exam without a solid justification may result in referring the student file to the education board which may result in compulsory drop of the course or a zero mark in that exam.

To duty to determine if the absence was justified fall upon the education council of the centre.

Sabbatical leave 

A student may as for a leave from registering for two consecutive terms of three terms if total form a bachelors’ program.

Note 1: The request for a leave must be submitted to center’s admission committee in writing and consist of reasons why a student wants a sabbatical leave at least one week before the start of the registration period in each semester.  The admission will reply about the result of the decision and inform the student one week from the date it received the request.

Note 2: The sabbatical leave will be counted toward the maximum time limitation in each educational period.

Note 3: a student must pay 1/3 of the fixed tuition each semester he is in sabbatical leave.

Withdrawal from the program

A student may withdraw from the program in the introductory program without notifing the center. However, once officially registered in a Certificate program he must submit a written request to do withdraw.

Note 1: the tuition fees paid will not be refunded.

Note 2: abounding the education without a notice will be considered as withdrawal.

Note 3: if a student believes that his abandoning was justified he must submit his reasons to the center. If the council of education center confirms his justifications that semester will be counted as a sabbatical leave and the rules of sabbatical leave will be applied on his/ her case.

Note 4: the student may withdraw his request for withdrawal only once and within one month from the date submitted. Otherwise his request to withdraw will be granted and he will not be allowed to reapply for that program.

Graduation

A student, who has successfully completed all the requirements of a Certificate program, will be considered a graduate of the center in bachelors’ Certificate.

Note 1: The date of the graduation is the day that the grade for his last course is submitted to the exam unit.

Note 2: In order to receive the certificate a student must obtain a minimum GPA of 12. if the GPA of a student is under 12 he may be allowed to take maximum of 18 more credits from among the courses already taken and received a low grade or other courses to increase his GPA provided that he does not face time limitation. The new courses will be only added to the previous one and influence the GPA and will not eliminate the previous marks.

Note 2: a student who does not or cannot to take advantage of the regulation above, and a student who does register but cannot make up for the required GPA, will be awarded a lower certificate of learners’.

Drop out

If a students GPA is lower than 12 in 3 consecutive terms or a total of 4 terms, he will be dropped out of the program at any point in his study.

A student, who was dropped out, will not be allowed to continue in a bachelors’ programs. However, if he has passed all the required courses required for a lower Certificate with a GPA of 12 or higher, he can receive the certificate for the lower Certificate if the regulation allows.

Note 1:  Conditional to the agreement of the council of education, the student may be transfer to another university, in which case the accepting university will apply its own regulation. The center will have no objection with regard to the transfer.

Note 2: the evaluation and acceptance or rejection of all or part of the credits that the students have passed falls in the accepting university.

Note 3: the student who has failed to complete his education due to unacceptable conditional status, may reapply as a new student for evaluation program. However, if he has due obligations towards the center, and the center cannot cancel or forgive them, he must fulfil his obligations.

Regulation for Intensive certificate

Section 1

General

The introductory program is used for free intensive and unofficial certificate program that is conducted by the education center of HOL. The goal behind this program is to respond to the requests and desire of those individuals who are interested in enhancing their religious (Islamic) studies without a need or demand for an official University degree. In this program introduces the student to Islamic studies according to tradition Islamic education, (hawzah system). This program is considered a evaluation period and a prerequisite for students who have no background in Islamic education.  Those who have some hawzah education will be evaluated differently and do not have to register for this program.

Section 2

Admission

Article 2: conditions for admission to program

A: The minimum requirement for admission in this period is high school diploma or the certificate of graduation from school of art or the graduation from level one hawzah education.

Note: applicants above the 21 years old do not need the above condition.

B: Access to internet and equipment necessary

C: participation in the introductory semester and successful completion of the semester.

Article 3:

1-The procedure for registration

2- Membership in the site

3- Online registration for the program

4- Participation in the introductory workshop in the central office or designated locations

Note: the students who have already participated in one of the programs conducted by the HOL do not need to participate in the workshop and can send their document by mail to the center.

Article 4: documents required.

1. two pictures with the personal information written on the back
2. the copy of all the pages of the birth certificate
3. copy of the national ID card
4. a copy of the highest educational certificate
5. the original bank receipt confirming the payment of ½ of the tuition fee for the introductory program in first semester for those who do not make their payment online.

Note: it is upon the students to insure that the application from for registration is filled accurately and completely. If there is discrepancy between the online information and the document send or if the document are not complete the application may not be processed.

Note 2: If an applicant hide the truth and or it becomes known that he did not have one of the conditions required for registration in the program, can be dropped off at any stage of his education whether the introductory program or afterwards in his original program including after a successful completion of his degree. There will be no certificate given to such a student.

Note 3: the responsibility for being aware of the rules and regulation at any stage of the education falls upon the students.

Note 4: the registration fee and the documents will not be returned to the applicant under any circumstances.

Note 5: after the required documents received the registration of the applicants will be confirmed and he will be given access to the course material.

Note 6: the dates and method of participating in the workshops will be announced in the registration guideline before each semester.

Section three 

The qualification program and the entrance examination

Article five:

Qualification semester:

Since the original program needs certain prerequisites, the intensive program is designed to prepare the students for the original program. Therefore the applicants must first attend the intensive introductory program for one semester and successfully complete the requirements. In the introductory semester the following courses is offered.

14 credits…

Note: all the courses offered in the introductory intensive program are compulsory, however once in the original program the students have flexibility to chose both how many courses and what courses to take.

Article six: entrance exam

The final exam for the qualification program will be considered as the entrance exam for this program. The students must take the entrance exam to be admitted for the original program and receive the required mark for admission. This exam will be by physical attendance in the center or designated locations.

Note: the minimum required mark for admission to the original program is 14 from 20 for each course and a GPA of 15 out of 20 from the qualification semester.

Section four: tuition fee

Article seven: the expenses

The expenses for each semester include the fixed tuition fee and varying tuition fee. The fixed tuition for each program $25 and the varying tuition is $10 for each credit.

Note: the amount of the fixed tuition is subject to change periodically and varying tuition annually based on the recommendation made by the council of the faculty chairs and approval of the trusties committee and it will be announced in registration announcements.

Note: the failure to pay the tuition fee would result in flagging the portal and eventually blocking the access to course material including registration ad and drop or receiving transcripts and letters of reference to other institutions.

The registration fee is not refundable.

Article eight: tuition fee waver

Note 1: students willing to use tuition fee weaver must fill out the application forms and include relevant documents within the deadline period and it will be granted after the confirmation of admission office.

Note 2: A student may use the tuition fee weaver up to maximum of 5 semesters.

Note 3: student who’s entire tuition of part of it is sponsored by a governmental institution is not eligible for fee waver.

Note 4: A student is entitled to apply for  maximum three categories and up to %70 of the fee weaver.

Chapter five, Content of the program:

Article 9: courses and credits:

The program consists of a total of 48 credits including the courses of the qualification term 14 credit of which is offered in the qualification term and the remaining 34 credits in the original program.

Courses: …..

Amendment 1:

If the council of education recommends, that a student takes certain courses in addition to the obligatory courses for a bachelor’s program, the student must take those courses as part of the requirement for his program.

Amendment 2: in choosing courses those for make-up credits and prerequisites must be taken before the original courses of the program.

Amendment 3: if a student is required to take make-up courses for every 6 credits he takes, his maximum time limit is extended for a semester.

Amendment 4: a student who has taken the same courses in other educational institutions, can ask for equalization of his credits and if the office of education approves, he will be exempted from taking those courses. The condition for exemption that that the headlines of the courses must be the same or very similar to what is offered in HOL

Article 10: minimum and maximum credits:

A student in this program may take between 6 to 20 credits each semester and in exceptional cases, by the approval of council of education, the maximum could be increased up to 24 credits.

Note: in the last semester of the program the minimum of 6 credits is not required.

Chapter 6 

Attendance:

Article 11: the viewing of the lessons:

Attendance in all educational activities of the program is compulsory. The criteria to evaluate the attendance is viewing all lectures and answering the questions.

Article 12: justified absence,

The justified absence from lectures may not exceed 3/16 of all sessions. Otherwise that course will be dropped from the students courses.

Chapter 7: the length of the program, leave and abandoning the program,

Article 13: the length of the program,

The maximum time to complete this program is 3 years.

Note: the council of education may extend the maximum time of the program up to two additional semesters; however it may not be extended for more than 3 years.

Article 14: temporary absence leave,

A student may leave the program for a maximum of one semester conditional to the approval of the board of education.

Note 1: the absentee leave will be considered as part of the time limit for the program.

Note 2: the request for the absentee leave must be sent to the board of education before the start of the registration, provided that the absence would not create any problems for the student in the future, the board will agree with the request depending on each individual case.

Note 3: if a student leaves the program without a notice and approval of the board of education, he will not be allowed to return back to the program.

Article 15: abandoning the program: a student may abandon the program for any reason, in which case he must notify the education office. If a request remains pending for one month, and the student does not withdraw from his request, the education office will approve the permanent withdrawal of the student from the program and he may not return to the program.

Note: The student, who withdraws from the program, is still liable for his, financial or otherwise, commitments and any certificate and transcripts will be given only after all the outstanding balances are cleared.

Chapter 8: evaluation,

Article 17: GPA,

The GPA of a student’s grades should be under 15 in each semester. If the GPA of a student is under 15 in a total of two semesters, he will not be allowed to continue with the program.

Note 1: the grades for prerequisites and compulsory courses are recorded separately and are not considered for calculating the GPA of the student.

Note 2: conditional to the approval of the council of education, a student whos’ GPA is under 15 in two semester may be given a chance to continue for a third semester to make up for his shortcomings.

Article 18: the general GPA,

The GPA of the entire program may not be lower than 15 out of 20. a student who’s General GPA is under 15 will not be given the graduation certificate.

Note : A student who’s GPA is under 15 after completing all the courses, will be given a chance to take up to maximum of 10 more credits, of the same courses that he has taken before and received 14 or under or other courses, only in one semester to make up for his GPA, provided allowed by the maximum time limit for the program.

Chapter 9: Graduation certificate,

Article 19: certificat,

The students who have completed this program will receive a certificate acknowledging completion of the program. This certificate is not a university degree and is only an acknowledgement of a student’s academic ability.